The Art of Mastering Systems

The Importance of an Efficient and Effective Billing Software to an Attorney

You know it and it is a fact that your business actually can select from a number of the billing software available in the market though in reality for the best of the systems, it is important for you to ensure that you have those software that are special to the legal industry to have the best of the services of the software. Like it is rather sounding obvious, the generic type of business software will be indeed a great one for working with the generic businesses. For the law firms, it is a fact that they do have their special billing requirements that can only be served by a dedicated and specialized billing software. An example of such is Matter-based billing.

The business software of the common type will be good at handling the client billing and the other multiple billing tasks like the hourly rates and the flat rates. These billing packages may not be as good for a legal practice for the reasons that they do not categorize the billing according to the client category and not the assignment handled for the client, which is actually the best format to use for the legal firms. Under the legal profession the lawyer must of course categorize the matters into separate billings.

Take this example of a case to highlight this point further. We will have a character in the name of Tim Parker getting a divorce and your firm is taking them through this. Look at the complexities arising in the case where this same person, bearing the same name, having your very company to not only deal with the divorce case but as well deal with the issues of their will, getting it updated to reflect the facts of the dissolved marriage. As you have it in your agreement for the provision of both services, your firm has accepted to deal with the divorce case in terms of the hourly rate with retainer provided and for the will deal, you settle for settling it at a flat fee. Without a doubt, for the sake of efficiency and professional service to the clients, you will have to have these two cases kept separate. This need to have separate accounts and systems for the billing of the same client for separate cases is so particular considering a situation such as you may experience where you find that the case of helping them with the need for estate planning which you agreed to charge on a flat rate ending up in the end incurring additional expenses which will call on you to bill the client and you may not be so professional taking the charges or bills from the retainer you hold for the divorce case.

Even trying it out by creating two different accounts within the same system, such as for a “Tim Parker-Will” file and another one labeled, “Tim Parker-Divorce” file as this will in actual sense end up mixing you up in practice and may make you lose your credibility as a professional attorney.

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